KenCube Social Intranet Suite | Version 8The best employee app for companies of all sizes
The employee app that ensures mobile reachability and strong connection across the organization.
The Employee App for Mobile Collaboration
The KenCube employee app stands out with smart features & intuitive usability
All employees stay up to date, are better connected with one another, and have mobile access to important company content and services anytime, anywhere:
- News, knowledge & documents
- Sick leave notifications, vacation requests & incident reports
- Find and contact colleagues
- Chat, surveys & polls
- Download payslips and salary statements
- Appointments with booking options
- Acknowledge policies and guidelines
- Internal shop for workwear, etc.
- Digital business card
- Integrated whistleblower tool
- Optional: Company-internal AI chatbot
Two products in one software solution: KenCube is available via the mobile employee app as well as through a desktop browser. See also: Social Intranet Software
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What are the most important features of an employee app?
The employee app as a mobile hub for everyday work
The employee app brings all essential features together in one application – clear, intuitive and always at hand. Whether in the office, on the road or on-site: employees stay informed, connected and can access company services directly from their smartphone.
Stay informed.
- Receive news, announcements & team updates
- Push notifications & breaking news
- Company calendar & appointment bookings
- Read confirmations for important content
Find knowledge & documents.
- Access knowledge, guidelines & best practices
- Find documents quickly with full-text search
- Open PDFs directly in the employee app
- Find colleagues & contact persons
Use services & self-services.
- Submit sick notes, leave requests & forms
- Chat, surveys & polls
- Download payslips
- Sign off on policies & use the whistleblower tool
Support & onboarding for the employee app
Guidance from day one with the KenCube employee app
From the very beginning, the KenCube team supports companies with the setup of the employee app, guides the rollout and provides valuable tips for optimal use. With proven best-practice examples and over 25 years of experience, companies benefit from real added value right away. The KenCube Service Level Agreement (SLA) ensures reliable support even after go-live – at no extra cost, as it is already included in the ongoing fees.
Your benefits with the KenCube employee app:
- Personal support from day one
- Guidance with setup and rollout
- Hands-on tips & best-practice examples
- Over 25 years of experience
- Ongoing support at no extra cost (SLA)
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Data protection & EU hosting for the employee app
What criteria matter for an employee app in the EU?
An employee app that manages internal company content and communication must meet high standards for security and data protection. The KenCube employee app processes all data in compliance with GDPR and hosts it exclusively in ISO 27001-certified data centres within the EU.
Daily backups and continuous system monitoring ensure stable and reliable operations – so the employee app runs smoothly at all times.
Key criteria for operating an employee app in the EU:
- GDPR-compliant data processing, hosted in ISO 27001-certified EU data centres
- Sovereign IT operations, independent of US big tech companies
- Fast availability & intuitive use on iOS and Android
- Compatible with personal devices (BYOD)
- Flexible permission system for managing read and write access
- Data synchronisation with existing systems (e.g. Active Directory, Azure)
- Personal support & training by the KenCube team
Receive news & updates via the employee app
Keep your entire workforce informed and aligned with the KenCube employee app
All important news reaches your workforce directly and centrally. Whether messages from executive management and HR, sales achievements, new colleagues, marketing updates, or product and service information – everything is instantly available via the employee app.
Particularly important information can be marked as breaking news in the employee app, automatically triggering a push notification.
Popular news categories in the employee app:
- Company news & departments
- Team updates & achievements
- Product updates, services & price lists
- Strategy, benefits & company culture
- Events & recaps
- Breaking news
See also: Features > News & Knowledge
Access knowledge & know-how in the employee app
Share and access knowledge easily with the KenCube employee app
In the employee app, all colleagues have fast access to valuable knowledge and important documents. Whether work instructions, internal processes, guidelines, or best practices – the organization’s collective know-how is centrally available at any time.
Content can also be equipped with read confirmations, clearly documenting who has read specific information and when. This makes the employee app a central, reliable knowledge hub that strengthens knowledge transfer across the organization and simplifies everyday work.
Popular knowledge categories in the employee app:
- Internal processes & workflows
- Guidelines & best practices
- Work instructions & checklists
- Product and service information
- Frequently asked questions (FAQ)
Find documents in the employee app
Provide secure mobile access to important documents with the KenCube employee app
Finding documents is particularly easy with the employee app. Thanks to full-text indexing, files can be searched quickly, allowing even content within documents to be found instantly.
PDFs can be opened directly in the employee app without the need for a prior download. This makes access to manuals, forms, or policies even more efficient. For important updates, read confirmations can also be requested to ensure verifiable acknowledgment.
Popular document categories in the employee app:
- Forms & templates
- Manuals & policies
- Contracts & agreements
- Presentations & reports
- Training materials & guidelines
Submit digital forms via the employee app
Provide digital forms with the KenCube employee app
The employee app offers smart self-service features that significantly simplify everyday work. Sick leave notifications, vacation requests, or incident reports can be submitted digitally in just a few steps. All submissions are automatically forwarded to the responsible department via an integrated ticketing system and managed efficiently there. Follow-up questions can be clarified directly within the system, ensuring transparent and traceable processes.
Popular forms in the employee app:
- Sick leave notifications & vacation requests
- Incident reports
- Idea submissions
- IT helpdesk requests
- General inquiries to specialist departments
Find colleagues & explore the org chart in the employee app
Make your company structure transparent with the KenCube employee app
The employee app makes the entire organisational structure visible – from executive management through departments down to individual locations. A dynamic org chart displays hierarchical levels, responsibilities and team affiliations, and can be printed if needed.
People cards with contact details, roles and qualifications make it easy to find the right expertise within the company. Floor plans, integrated one-to-one and group chats, and a quick search ensure fast orientation and direct communication – all within the employee app.
People profiles can be synchronised with external systems, and login is conveniently handled via Single Sign-on (SSO).
Colleagues & organisational structure features in the employee app:
- Hierarchical view of the company structure
- Display of locations, departments & management functions
- Descriptions of business units and teams
- Dynamic org chart with print and export function
- People cards with contact details & responsibilities
- Tag qualifications and skills for easy discovery
- Floor plans for on-site orientation
- Synchronisation with external systems (e.g. MS Azure, Google Workspace)
- Login via Single Sign-on (SSO)
- Integrated one-to-one and group chat
- Quick search for people & responsibilities
GDPR-compliant chat via the employee app
Enable secure and GDPR-compliant communication with the KenCube employee app
The employee app offers one-to-one and group chats for fast communication within teams or with individual colleagues. All messages are confidential – no admin access to chat content. This ensures secure and protected internal communication.
Benefits of the chat feature in the employee app:
- Fast one-to-one chats
- Practical group chats
- Confidential communication
- No admin access to chat content
- GDPR-compliant messaging
Participate in surveys & polls in the employee app
Empower data-driven decisions with integrated surveys and polls in the KenCube employee app
The employee app makes it easy to collect feedback from your workforce. Whether quick pulse checks, votes on events, or detailed surveys on internal topics, results are easy to analyze and provide actionable insights.
Use cases for surveys in the employee app:
- Team pulse surveys
- Voting on appointments or events
- Feedback on projects and processes
- Ideas and improvement suggestions
- Anonymous opinion surveys
Receive personal documents in the employee app's eBox
Access personal documents securely via the KenCube employee app
The employee app provides a secure eBox (electronic mailbox) for personal documents. Certificates, statements or returned applications can be accessed directly. Payslips are also available for download at any time. Access is additionally protected by a personal PIN, and documents can be uploaded easily via an automated interface.
Typical documents in the employee app's eBox:
- Payslips
- Certificates & credentials
- Statements & confirmations
- Returned applications
- Personal documents from HR systems
Manage appointments & registrations in the employee app
Company calendars and bookings at a glance in the KenCube employee app
The employee app brings different company calendars together in one place, making appointments for seminars, workshops, trade fairs or internal events immediately visible. Organisational schedules such as pick-up or cleaning appointments can also be entered directly. The integrated booking system makes it easy to manage registrations and one-on-one appointments, including an overview of confirmations and cancellations.
Typical use cases for appointments in the employee app:
- Company calendars for different target groups
- Seminars, workshops & internal events
- Trade fairs & external events
- Facility management appointments
- One-on-one meetings such as employee reviews
Digitally confirm agreements in the employee app
Use the KenCube employee app to obtain transparent confirmations
The employee app makes it possible to send policies, instructions or new rules directly to employees and collect their confirmation. Everyone is notified via a task with a notification, optionally also as a push message. The app records exactly who confirmed and when, providing clear documentation. All confirmations can also be exported for external archiving.
Typical use cases for agreements in the employee app:
- Policies & company rules
- Work instructions & safety requirements
- New processes & organisational changes
- Digital confirmation requirement with proof
- Export function for external archiving
Use the internal shop in the employee app
Process internal orders easily with the KenCube employee app
The employee app offers an online catalogue for workwear, consumables or other internal items. Instead of static Excel lists, orders can be placed directly in the employee app and clearly documented. Variants can be selected conveniently, budgets ensure clear limits and a notification informs employees as soon as collection is possible. This makes internal procurement more transparent and significantly more efficient.
Typical use cases for the internal shop in the employee app:
- Workwear with variant selection
- Consumables & office supplies
- Internal services & loaner equipment
- Budget-controlled orders
- Notification when ready for collection
Access your digital business card in the employee app
Share company contact details quickly and digitally with the KenCube employee app
The employee app makes it possible to create digital business cards and share them instantly via barcode. Company contact details can be shared directly with business partners or customers – no manual typing or paper cards needed. All information is always up to date, centrally maintained and available at any time. The digital business card is especially convenient for quick exchanges at trade fairs and events.
Benefits of the digital business card in the employee app:
- Share company contact details via barcode
- No paper cards needed
- Always up-to-date information
- Practical at trade fairs & events
- Consistent company branding
Receive multilingual information via the employee app
Make information available in multiple languages with the KenCube employee app
The employee app supports multilingual content. Posts can either be translated on-the-spot by users or provided in multiple languages by editors. A fallback ensures that content remains visible even when no translation is available. This way, all colleagues – regardless of their native language – can be kept well informed.
Benefits of multilingual support in the employee app:
- On-the-spot translations at the tap of a button
- Alternatively: editorially reviewed translations
- Automatic fallback for missing translations
- Consistent communication for international teams
- Greater reach and clarity
Use the whistleblower tool via the employee app
Provide an anonymous reporting system with the KenCube employee app
An integrated whistleblower module enables the GDPR-compliant and anonymous reporting of misconduct and incidents within the company. Reports are submitted via anonymous mailboxes, and the responsible persons or teams automatically receive a notification upon receipt.
The mailboxes allow for further anonymous communication with whistleblowers when needed – for follow-up questions or status updates. The whistleblower team is supported by a legally compliant workflow within the prescribed response deadlines.
Features of the whistleblower tool in the employee app:
- Anonymous mailboxes for confidential reports
- Notification of the responsible team upon receipt
- Workflow support in line with legally required response times
- Anonymous access to the mailbox for status updates and further communication
Branded employee app for greater acceptance & brand proximity
Maximise recognition with a branded employee app
The white-label employee app boosts brand value and ensures clear recognition. Companies can choose a custom app name and use their own logo. A direct installation link in the app stores makes BYOD installation ("Bring Your Own Device") particularly easy for employees. The employee app is available for both iOS and Android and actively supports employer branding.
Benefits of the branded employee app:
- Freely chosen app name
- Company's own logo
- Direct installation link for easy BYOD installation
- Available for iOS and Android
- Higher brand value & recognition
Explore KenCube
We would be happy to present our Social Intranet Employee App Software to you in a no-obligation online demo.
If you are interested, we can also provide you with access to a free trial version.