Compliance & Quality Management

Compliance in a digital workplace means delivering binding content to the right people, documenting consent and acknowledgment, and providing evidence of recurring obligations, all in the place where employees already work. Instead of separate tools, email distribution lists and spreadsheets, agreements, reviews, protocols, surveys and reports come together on one platform.

In KenCube, this is handled by Compliance & Quality Management. The add-on module can be added to the KenCube Suite at any time and uses the same users, permissions and data as the core modules. Those responsible can always see the current status.

A read receipt documents that a post, a document or a new version has been acknowledged. It is part of the Communication & Knowledge Hub and is therefore already available in the core modules.

An agreement goes further. It delivers a policy in a binding way and obtains optional or mandatory consent, for example for a privacy or terms of use agreement. Employees can accept, sign off or decline. In both cases, it is easy to see who has already confirmed and who is still outstanding, so targeted reminders can be sent.

Reviews define who checks which content and how often. KenCube reminds the responsible people of upcoming reviews and escalates overdue ones, so no document becomes outdated unnoticed.

The core modules provide the foundation. Documents and posts are versioned there and, if desired, are only published after editorial approval. This brings document control and audit evidence together in one place, for the quality manual as well as for an ISMS or a data protection manual.

Protocols map recurring tasks and inspections as forms, for example safety walk-throughs, maintenance or hygiene checks. A schedule defines when a protocol is due. The person carrying it out completes it in the browser or in the KenCube app, adds photos and signs digitally.

If desired, a second person reviews the submission. The protocol dashboard shows what is done, open or overdue. Completed protocols are stored in the archive and can be exported as PDF, providing audit-proof evidence for internal and external audits.

The German Whistleblower Protection Act (HinSchG), and its Austrian counterpart (HSchG), generally require companies with 50 or more employees to set up an internal reporting channel. Reports of misconduct are received there confidentially, handled by authorized people and answered within the required deadlines.

The Whistleblower Tool integrated into KenCube provides a protected channel for this. Employees can report confidentially or anonymously, and follow-up questions remain possible in both directions without anyone having to reveal their identity. This means the internal reporting channel can be run directly on the platform, without additional external software.

Yes, if the survey is designed accordingly. Surveys can be conducted anonymously or on a personalized basis. In anonymous surveys, responses are evaluated without any link to individual people. This makes it easier to reach agreement with the works council and encourages honest feedback.

Evaluation by group, with filters and charts, shows differences between locations, divisions or teams. The result is a meaningful picture of employee sentiment on the same platform that employees already use in the browser and in the KenCube app.