Onboarding & E-Learning

A digital workplace brings everything new employees need in their first weeks together in one central place. A dedicated area for getting started shows contacts, processes and answers to typical questions.

An onboarding learning path leads in a fixed order from the basics to the safety briefings. It is assigned automatically when someone joins the relevant group. Open courses, progress and certificates earned are visible at all times, in the browser as well as in the KenCube app.

A learning path combines several courses in a fixed order. Prerequisites define which course must be completed before the next one begins. Typical examples are onboarding programs or multi-stage safety training.

A course is the smallest learning unit and consists of learning slides with text, images, videos and quiz questions. Learning modules organize the entire offering by topic, for example onboarding, occupational safety or product knowledge. Progress is documented for every person.

Existing PowerPoint and PDF files are imported, and each page becomes a learning slide. Text, image, video and quiz slides can then be added and arranged freely, also in several languages.

If a course is revised later, a new version is created, while existing completions and certificates are retained. This turns existing training materials into a full e‑learning course without a separate authoring tool.

Mandatory training is set up as courses or learning paths and assigned via dynamic groups, for example to all employees at a location, in a department or in a particular role. Every assignment has a deadline, and KenCube sends reminders in good time. Quiz questions with a minimum score make learning success measurable, and retakes can be configured.

Recurring courses such as annual safety, data protection or hygiene briefings become due again once their validity expires. Reporting shows who has completed a course and who is still missing, and every certificate documents completion for audits.

After successful completion, a certificate is generated automatically as a PDF, signed by the course instructor if desired. A verification link makes its authenticity verifiable without a login, including for external parties, for example during audits or supplier assessments.

The certificate is stored in the employee's personal area and remains valid even if a new version of the course is released later. For recurring courses, each run receives its own certificate.

No, Onboarding & E-Learning is an add-on module of the KenCube Suite. The module can be added at any time and is integrated immediately, with the same users, groups and permissions as the core modules Communication & Knowledge Hub, Share Office Documents and Organization Map. The groups from the Organization Map directly control who receives which learning path.