Knowledge, Pages & Processes

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FIND KNOWLEDGE | KNOWLEDGE, PAGES & PROCESSES

With pages, processes and a glossary, KenCube becomes a company wiki that reads like a handbook. The editorial team keeps the knowledge up to date, while the current version stays online for everyone.

Pages and structure

• Pages with their own content that sit in the navigation tree like folders
• Nest subpages, folders and posts as needed
• Automatic table of contents, gallery and attachments
• Convert articles, files and folders into pages with one click, and back again
• Print a page including its subpages as a book or save it as a PDF

In practice: Quality assurance builds a handbook for production. The landing page explains the structure, and below it each production step has a subpage with the work instructions. For the audit, the entire handbook is saved as a PDF.

Editing without interruption

• Edit while the previous version remains online
• Approval of new versions by the editor-in-chief, can be enabled per workspace
• Compare and restore versions
• Request a read receipt for a new version
• Review dates with reminders for when content needs to be checked again

In practice: IT revises the page on the password policy. Until approval, everyone continues to see the current version. After publishing, IT requests a read receipt.

Processes as diagrams

• Process post type with a built-in diagram editor
• Draw workflows directly in KenCube, without separate software
• Description and process steps in the same post
• For onboarding, tenders or quality management

In practice: The head of purchasing draws the approval path for larger orders as a diagram. Anyone who wants to order something sees at a glance who needs to approve it. If the process changes, she updates the diagram directly in the post.

Glossary

• Term collections for technical terms, abbreviations and internal names
• Terms automatically highlighted in posts, with an explanation in place on click
• Synonyms and abbreviations per term
• Maintained in multiple languages, optionally translated with DeepL
• Collections for everyone or only for specific workspaces
• Statistics on looked-up terms, as totals only

In practice: New colleagues at a hospital come across many abbreviations in work instructions. One click on the highlighted abbreviation shows the explanation right in the text. In the statistics, the nursing director sees which terms are looked up most often.

Required modules

Review dates with reminders are part of the add-on module Compliance & Quality Management. All add-on modules can be added at any time and rolled out step by step.

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